Terms & Conditions

Booking & Payment Conditions

Prices are quoted in $USD. Payment can be made in $USD cash or equivalent local Nepalese Rupees at the published bank exchange rate on the day of payment. Credit cards and online payments incur a 5% surcharge. A non-refundable deposit of 25% to a maximum of $500 is required at time of booking in order to secure participation. Balance of final payment is due locally, no later than 24 hours prior to departure.

Cancellation Policy

If Paddle Nepal or the Himalayan River Guide Training Academy choose to cancel a trip or program for any reason, an immediate full refund will be provided. If participants wish to cancel for any reason, the following penalties apply:

30 days or more prior to departure 25% penalty
15 – 29 days prior to departure 50% penalty
2 – 14 days prior to departure 75% penalty
less than 48 hours prior to departure 100% penalty – zero refund

Cancellation due to illness such as travelers’ diarrhea is not considered an emergency and full penalties will apply. Under no circumstances will refunds or transfers be considered if participants fail to show up at departure point or if participants voluntarily (or involuntarily) leave a trip prematurely.  Trip cancellation & interruption insurance is recommended.

Booking Form

Each participant must complete a booking form before participation.  The form requires the following information:

  • Nationality & Passport number
  • Insurance information (company name / policy number / emergency contact phone number)
  • Emergency contact information (who to call in case of emergency)
  • Medical conditions

The booking form also includes the following responsibilities & acceptance of risk.  Participants must agree and be willing to sign the following points in order to join a trip or program with us.

 Participants Responsibilities

  1. I agree to actively participate and follow the instructions provided by Paddle Nepal Pvt. Ltd. guides and/or Himalayan River Guide Training Academy Pvt. Ltd instructors.__________(initials)
  2. I am aware that participating in this adventure may be physically demanding. I am physically fit.  I have provided Paddle Nepal Pvt. Ltd. and/or Himalayan River Guide Training Academy Pvt. Ltd. with details of any mental or medical conditions I have.__________(initials)
  3. I agree to wear a PFD (personal floatation device) and helmet at all times when in or on the water.__________(initials)
  4. I agree to wear appropriate footwear & clothing as recommended to me by Paddle Nepal Pvt. Ltd. and/or Himalayan River Guide Training Academy Pvt. Ltd. __________(initials)
  5. I am water confident and able to swim.__________(initials).
  6. I will not be intoxicated during any Paddle Nepal Pvt. Ltd. activity and/or Himalayan River Guide Training Academy Pvt. Ltd. program.__________(initials)

Paddle Nepal Pvt. Ltd. and Himalayan River Guide Training Academy Pvt. Ltd. Acknowledgement of Risk

We will take all steps possible to ensure the safety of all participants while on the trip/program with us.  However, you should be aware that certain inherent risks remain which are integral to the activity and cannot be eliminated completely.  The risk of serious injury or loss of life is possible.  We acknowledge there is an element of risk to participants of this trip/program.  We will, at all times, use our training and experience to minimize this risk to all participants.  Through this contract we inform you that there are elements to this trip/program where risk management may be beyond our control, despite our best practices.

Participant Acknowledgement and Acceptance of Risk

I, the participant named here____________________________________, am aware that a risk of drowning and other associated whitewater adventure injuries are present for myself and that the risk cannot be completely eliminated by Paddle Nepal Pvt. Ltd. and/or Himalayan River Guide Training Academy Pvt. Ltd.. I understand that during my participation I will be exposed to above-normal risks. I also understand that although Paddle Nepal Pvt. Ltd. and/or Himalayan River Guide Training Academy will take all possible precautions, it is impossible to guarantee absolute safety. I accept this risk and make the informed choice to join the following trip/program___________________________________ on the following date_____________. I agree to actively participate and follow instructions provided to me by Paddle Nepal Pvt. Ltd. and/or Himalayan River Guide Training Academy Pvt. Ltd. employees.__________(initials)

I will not hold Paddle Nepal Pvt. Ltd. and/or Himalayan River Guide Training Academy responsible for any damage or loss to my personal belongings.__________(initials)

PARTICIPANTS UNDER 18 YEARS – Consenting Parent or Legal Guardian Acknowledgement and Acceptance of Risk 

I, the parent of the participant named on the front, am aware that a risk of drowning and other associated whitewater adventure injuries are present for my child and that the risk cannot be completely eliminated by Paddle Nepal Pvt. Ltd.. I understand that during my child’s participation they will be exposed to above-normal risks. I also understand that although Paddle Nepal Pvt. Ltd. will take all possible precautions it is impossible to guarantee absolute safety. I accept this risk and make the informed choice to allow my child to participate in the trip identified above.

Parent Name_____________________________________  Parent Signature _____________________________________